Reception Frequently Asked Questions
Indoor Reception F.A.Q. Outdoor Reception F.A.Q.
Indoor Reception F.A.Q.'s
Q. How many people does your inside banquet (Palmer Room) hold and how many should I invite?
A. 200 people can be seated in the room and we suggest not inviting more than 215 people.
Q. Is there a dance area?
A. Yes, if you have less than 140 guests, you can dance in the reception room. If you have more, the dance area is in the adjoining room. (Most receptions have their dance area in the adjoining room so your guests can talk in the reception room without yelling at each other.) Although both rooms are fully carpeted, a wooden dance floor can be rented through Foxchase.
Q. Do we have to clean or set anything up?
A. No. Foxchase will take care of all the clean-up and set-up unless you want to do your own decoration under certain circumstances some parties may require a clean-up charge.
Q. Is there a room charge?
A. No, 5 hours are included in the price of the package. After that time the fee is $150.00 per hour which is the minimum.
Q. Do you use straight or round tables for our guests?
A. All round tables are used for your guests except for the head table. In some cases straight eight foot tables may be used to make the room more comfortable for moving around.
Q. Can we use designated seating?
A. Yes. Foxchase will supply you with a floor plan which you must fill out and return 5 days prior to your reception. Foxchase will supply table numbers. A minimum of three quarters of your tables must be eight (8) people at each. Eight (8) is the maximum suggested at each table.
Q. Can we take pictures outside?
A. Yes. The front of the buildings is beautifully landscaped during the summer. However we DO NOT suggest going on the golf course.
Q. Do you serve sodas?
A. Yes. When your guests ask, we will be happy to get them any soda off of the soda fountain and they are available from when the reception begins till when it ends with no extra expense to you.
Q. Can we have the room decorated?
A. Yes. Do what ever you want as long as it does not damage the walls.
Q. Do you have an amplification system?
A. Yes, the microphone is usually placed at the head of the room for all of the announcing which includes a cassette and CD player.
Q. Can we smoke in the building?
A. Sorry no. Only outside the building.
Q. Can we have the ceremony at Foxchase?
A. Yes. The pavilion behind and to the left of the main clubhouse will seat 200 people and we will set it up for an additional cost of $395.00. It includes an aisle runner, microphone, podium, hanging plants, and tables with tablecloths for the ceremony and rehearsal time.
Q. What is the deposit?
A. $500.00 on Saturdays and $150.00 every other day.
Q. Is the deposit refundable?
A. Only if you give a 1 year notice 100% is refunded. If less than one year is given $50 is kept and the remainder is refunded if the date is rebooked. If the date is not rebooked the full amount is kept by Foxchase.
Q. When is the balance due?
A. One week prior to the reception..
Q. Is there a children's menu?
A. Yes. 6-12 years old - reduces the price by 25% and under 6 years old - we have available the toddlers meal - applesauce, chicken fingers, vegetable, potato, dessert and drink for $8.37 per child..
Q. What if more guests show up than we booked?
A. We will still have the food, but it is up to you to provide the extra place setting on the seating chart, so they have a place to sit. An average of 2 extra seats is all that is needed.
Outdoor Reception F.A.Q.'s
Q. How many people does your outside Pavilion hold and how many should I invite?
A. 280 people can be seated in the room and we suggest not inviting more than 300 people.
Q. Is there a dance area?
A. Yes, if you have less than 250 guests, you can dance under the Pavilion roof. If you have more then 250 or if you prefer there is an uncovered area of the Pavilion that can be used for a dance area.
Q. Do we have to clean or set up anything?
A. No. Foxchase will take care of all of the clean-up and set-up unless you want to do your own decoration under certain circumstances some parties may require a clean-up charge.
Q. Is there a room charge?
A. No, 5 hours are included in the price of the package. After that time the fee is $150.00 per hour which is the minimum.
Q. Do you use straight or oblong tables for our guests?
A. All oblong tables are used for your guests except for the head table. In some cases of large parties straight eight foot tables may be used to make the area more comfortable for moving around.
Q. Can we use designated seating.
A. Yes. Foxchase will supply you with a floor plan which you must fill out and return 5 days prior to your reception. Foxchase will supply table numbers. A minimum of three quarters of your tables must be six (6) people at each. Eight (8) is the maximum suggested at each table.
Q. Can we take pictures outside?
A. Yes. The area around the Pavilion is beautifully landscaped during the summer. However we DO NOT suggest going on the golf course.
Q. Do you serve sodas?
A. Yes. When your guests ask, we will be happy to get them any soda from the soda fountain and they are available from when the reception begins till when it ends with no extra expense to you.
Q. Can we have the Pavilion decorated?
A. Yes. Do what ever you want as long as it does not damage anything belonging to Foxchase.
Q. Is there adequate parking?
A. For most receptions there is plenty, but for the larger parties (190 +)we will direct your guests, so their cars are not in any danger of being hit by a stray golf ball.
Q. Can we smoke in the Pavilion?
A. Yes.
Q. Can we have the ceremony at Foxchase?
A. Yes. The pavilion will seat 150 people at the uncovered area and we will set it up for and additional cost of $395.00. It includes an aisle runner, microphone, podium, hanging plants, lattice archway, any tables with tablecloths for the ceremony and rehearsal time. IF your party is only to use the Pavilion for the Ceremony & the Palmer Room for the Reception Foxchase reserves the right to designate what time the Ceremony will start in the Pavilion.
Q. What is the deposit?
A. $ 500.00 on Saturdays and $150.00 every other day.
Q. Is the deposit refundable?
A. Only if you give a 1 year notice 100% is refunded. If less then one year is given $50 is kept and the remainder is refunded if the date is rebooked. If the date is not rebooked the full amount is kept by Foxchase.
Q. When is the balance due?
A. One week prior to the reception.
Q. Is there a children's menu?
A. Yes. 6-12 years old - reduces the price by 25% and under 6 years old - we have available the toddlers meal - applesauce, chicken fingers, vegetable, potato, dessert and drink for $8.00 per child.
Q. Can you save parking places?
A. Yes. A maximum of six (6) places may be reserved.
Q. What if more guests show up than we expected?
A. We will have the food, but it is up to you to provide the extra place setting on the seating chart, so they have a place to sit. An average of 2 extra seats is all that is normally needed. |
